How Do I Plan a Paint Party for Work Events?

So you've been asked to organise a paint party for work. Maybe it came from leadership, maybe it was your idea, maybe someone just looked at you and said "you seem like the kind of person who would know how to sort this out." Either way, here you are, browser open, wondering where on earth to start.

You're in the right place.

I'm Gabrielle from Bundabubs and I've been running creative experiences for groups in Perth for a while now. I want to answer this question properly, not with a generic checklist you could find anywhere, but with the honest, specific, experience-backed advice that actually helps you pull this off well. But first, let me tell you what is actually going through people's heads when they walk into a creative work event.

Not "I can't wait to get creative." Usually something more like: "I'm not artistic." "What if mine looks terrible?" "What if everyone else's is better than mine?" "What if I embarrass myself in front of my colleagues?" Those thoughts are completely normal. And they disappear faster than you'd expect. But knowing they're there is important when you're planning the event because the right provider will have already thought about how to handle them before the first brushstroke happens.

First, let's talk about what actually happens in a paint party for your work event.

Before you get into the logistics, I want to tell you something that happens at every single corporate painting session I run without fail. There is always a moment usually about fifteen minutes in, where something shifts. People arrive a little stiff, a little unsure, maybe a little skeptical. They pick up their brush carefully. They look around to see what everyone else is doing. And then, quietly, they realise they can do it. They realise that creating something with their hands is fun, not something to worry about. And from that moment on the whole room changes. I saw this most clearly at a session I ran for a group of teachers at the start of the school year. They had booked it as a team building session and when we started, every single person in the room turned to look at the art teacher. As if she was going to save them.

She was just as nervous as everyone else. Within twenty minutes nobody was looking at anyone for guidance. They were all just painting, chatting, laughing, completely absorbed in what they were making. The feedback afterwards was something I think about a lot. These were teachers, people who spend their entire working lives giving to others, running on adrenaline from term start to term end. They told me they never get the chance to socialise like that. To just sit together, chit chat, enjoy each other's company with no agenda and no pressure. They loved slowing down. They appreciated the gentle guidance and encouragement. And they left with paintings they were genuinely proud of.

That is what a well run workplace paint party looks like. And that is exactly why I do this.

The most common mistake people make when planning a paint party themselves

I want to be honest with you about something. Planning a paint party for a group of adults sounds straightforward until you're standing in an art shop trying to work out how much paint fifteen people need, or you've ordered brushes online and they arrive and they're completely wrong for the kind of painting you had in mind.

This is the most common mistake I see when people try to DIY a workplace paint party without support. Getting the materials right is a skill built from experience. It's one of the reasons working with someone who has already done the testing for you makes such a significant difference to how the session actually runs on the day.

Why your workplace is actually the best venue

A lot of people assume a paint party for work means booking a paint and sip studio somewhere in the city. And those venues are lovely. But I want to make a case for something different, bringing the experience to your own workplace instead.

Here's what I've noticed from running sessions in people's own spaces. Everyone is immediately more comfortable. There's no navigating a new venue, no stressing about parking, no travelling somewhere unfamiliar after work when half the team is already tired. People are on their own turf. They know where the bathrooms are. They know where to hang their bag. That familiarity lowers the barrier to enjoyment before the first brushstroke has even happened. And there's something else. People are quietly proud of their workplaces. Welcoming someone into that space to run a creative experience feels different to filing out to a venue. It feels more personal, more theirs.

A paint and sip studio is a lovely option for a personal celebration. But for a work event where you want everyone relaxed, engaged and actually talking to each other, your own space, with everything brought to you, is hard to beat.

Beyond that, working with Bundabubs gives you a flexibility that a fixed venue simply cannot offer. The timing can be adjusted, arrangements can be tweaked beforehand, and any questions or concerns your team has can be talked through in advance. The booking process is designed to be simple and reassuring, not another thing on your to-do list.

What to look for in a provider

Whether you work with Bundabubs or someone else, here is what a good workplace paint party provider should offer: They should take care of everything, setup, facilitation and packdown. You should not have to lift a finger on the day beyond showing up. If a provider is asking you to source anything, set anything up, or figure out the instructions yourself, that is a red flag. They should have a clear and simple booking process with a real person available to talk through your options before you commit. A work event involves other people's time and your organisation's budget. You deserve a conversation, not just a form.

They should offer flexibility on the painting design. Some groups want a guided painting where everyone follows the same steps. Others want more creative freedom. A good provider will offer both and help you work out which suits your group. And they should be genuinely easy to communicate with before, during and after the booking.

How to actually get started, step by step

If you're sitting there feeling slightly overwhelmed, here is the simplest possible version of what to do next. Start by looking through the painting options available and choosing one that feels right for your group. Or note that you'd like the creative freedom option where guests choose their own direction. You don't need to have everything figured out before you make an enquiry. Submit a booking form with your chosen painting, number of participants, preferred date, time and location. At Bundabubs we respond within 48 hours and will offer you a call to talk through everything in detail. Before that call, it's worth having a quick conversation with a few colleagues about any questions or concerns they might have. Things like dietary requirements don't apply here but other things like mobility, sensory sensitivities, or just "I am genuinely terrible at art and I'm worried" are all worth knowing about in advance so everything can be set up right for your group. After the call, if you're happy to go ahead, you confirm by email and pay a deposit to secure your date. From there, everything is handled. That's it. That is the whole process.

One last thing

The person who gets asked to organise the team event is almost always the person who cares the most about it going well. You want people to actually enjoy themselves. You want to get it right. A guided painting session is one of the simplest and most consistently successful ways to do that. Not because everyone secretly wants to be an artist. But because there is something about making something with your hands, in the company of people you work with, that opens up a kind of conversation and connection that a team lunch or a trivia night just doesn't reach. Every single time, without fail, there is that moment where someone relaxes into it and realises this is actually fun. Because at the end of the day, the painting is just the invitation. The real experience is the connection, the conversation, and the quiet confidence of having made something together. Doing something for you, collaboratively.

You get to be the person who created that moment.

Get in touch at bundabubs.com.au or send a DM on Instagram @bundabubs and let's make it happen.

Frequently Asked Questions

How do I plan a paint party for a work event in Perth?

Start by choosing a painting design and submitting an enquiry with your group size, date, time and location. Bundabubs handles setup, facilitation and packdown so there is nothing for you to organise on the day. Get in touch at bundabubs.com.au to start the process.

Do we need any art experience to enjoy a workplace paint party?

None at all. Every session is guided step by step and designed so that every participant finishes with a painting they are proud of, regardless of experience or confidence level.

Can Bundabubs come to our workplace in Perth?

Yes. Bundabubs brings everything to your location; canvases, easels, paints, brushes and all materials. You provide the space, the people, the snacks and the drinks.

How much does a corporate paint party cost in Perth? Pricing is based on group size and session length. Contact Bundabubs for a personalised quote by submitting the booking form.

How far in advance do I need to book? As much notice as possible, at least 4 weeks is ideal, particularly for larger groups or popular dates. Bundabubs responds to all enquiries within 48 hours and can advise on availability from there. If we can't be there to host your session you can always book one of our DIYsessions.

What is the difference between a paint and sip studio and a Bundabubs workplace event? A paint and sip studio requires your team to travel to a fixed venue. Bundabubs comes to you, which means your team stays comfortable in a familiar space, there is no travel or parking stress, and the experience can be tailored to your group's specific needs and schedule.

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